Canned Responses Gmail

Canned responses is a Gmail feature allowing users to create and save multiple email templates in their inbox. You must enable this feature in your Gmail Settings, and create templates, or 'canned responses,' before using this feature.

How to Edit a Canned Response

How to Delete a Canned Response

Repeatedly copying and pasting the same email response is a nightmare. If you aren't using a free sales email template tool similar HubSpot, y'all tin can still salvage time by using Gmail templates (as well known as "canned responses"). Download Now: 25 Proven Sales Email Templates [Free Access]

They can be completely set upwardly in about 60 seconds. Hither'due south how ...

How to Create a Canned Response in Gmail

  1. In Gmail, click the Gear icon, so click 'Settings'.
  2. Click the tab that says 'Advanced'.
  3. Click 'Enable' on the 'Templates' prompt.
  4. Outset a new email by hit 'Compose' in the upper left-paw corner of your inbox.
  5. Type the email bulletin you'd like to save as a template.
  6. Click the three dots icon on the bottom right-manus corner of the etch window, hover over 'Templates,' 'Salve draft as template,' and and so click 'Save equally new template'.
  7. Name your template.
  8. First a new email by striking 'Compose' in the upper left-hand corner of your inbox.
  9. Click the 3 dots icon on the bottom right-hand corner of the compose window, hover over 'Templates,' then click on the template name.
  10. After the response is pasted, add your recipient and click 'Transport'.

Here'south how to quickly activate canned responses:

1. In Gmail, click the Gear Icon, then click 'Settings'.

To activate Gmail canned responses, go to 'Settings' from your inbox

2. Click the tab that says 'Avant-garde'.

Go to Advanced > Templates

three. Click 'Enable' on the 'Templates' prompt.

Make sure the 'Enable' option is selected on the 'Templates' prompt, and click 'Relieve Settings' at the bottom of the screen to save your changes.

Enable the 'Templates' feature

In one case this setting is activated, you tin can create your templates.

4. Start a new email by hitting 'Compose' in the upper left-paw corner of your inbox.

Compose an email to create a canned response

v. Type the electronic mail bulletin you'd like to save as a template.

The body copy will serve as the design for your template.

Canned response body copy

half dozen. Save the template.

Click the 3 dots icon on the bottom right-hand corner of the compose window, hover over 'Canned responses,' 'Save draft as template,' and then click 'Salve equally new template'.

How to save a new canned response template

7. Proper name your canned response.

Type the proper name of your template in the 'Enter a new template name' field and hit 'Save'. Note: This volition as well motorcar-populate as your email subject line.

Save your canned response template name

Overnice, we saved our first canned response. At present, here'due south how to insert the saved response into a new email.

eight. Create a new email.

Hit 'Compose' in the upper left-hand corner of your inbox.

Use a canned response by composing a new email

9. Insert the template into the e-mail.

Click the 3 dots icon on the bottom right-hand corner of the compose window, hover over 'Templates,' then click on the template name. This will auto-populate the trunk copy of the email and the subject area line.

How to insert a canned response template into an email

10. Gear up the e-mail for commitment.

Make any adjustments needed to personalize the bulletin, add your recipient, and click 'Send'.

How to Edit a Canned Response in Gmail

Once your canned responses are created, they are like shooting fish in a barrel to modify. Follow these steps to edit a canned response:

  • Compose a new electronic mail, and insert the template y'all would similar to edit in the torso of the electronic mail.
  • Make whatever necessary changes, and tap the three dots on the bottom left-paw side of the email window.
  • Go to 'Templates' > 'Save typhoon every bit template' > 'Overwrite Template' and select the template you are updating.

How to update a canned response in Gmail

How to Delete a Canned Response in Gmail

If you desire to get rid of a canned response altogether, follow these steps to delete it:

  • Etch a new email.
  • Become to 'Templates' > 'Delete template' and select the template you lot want to delete.

How to delete a canned response in Gmail

Canned responses might seem like a small win, but these incremental operation improvements add up over fourth dimension and fix you lot apart. Give it a endeavor.

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Originally published Mar 5, 2022 1:45:00 PM, updated March 05 2020